Venue and Contact Details

Your venue and day-of contacts aren't just reference data — they're what your crew reaches for when something goes sideways at 7:00 p.m. and you're not on site. Getting this into Bootheo before event day means your staff always has what they need, without texting you.

Adding a venue

1. Open the session.
2. Under Venue, select Add Venue or search your saved venues.
3. Enter the venue name, address, and any load-in notes — parking instructions, service entrance location, elevator codes, floor number.
4. Save.

Venues are saved to your organization. Once added, they're available across all future sessions. You only enter a venue once.

Adding day-of contacts

1. Inside the session, go to Contacts.
2. Add the relevant contacts — venue coordinator, client contact, on-site point person.
3. For each contact, enter name, role, and phone number at minimum.
4. Save.

What your crew sees

Assigned staff can access venue details and contacts directly from their session view in the mobile app. No group texts, no digging through emails — everything is in one place before they leave for the event.