Managing Sessions

Sessions are where the operational detail lives. Every staff assignment, every crew timeline, every Live Ops view is scoped to a session. Getting sessions set up correctly before event day is what makes everything else work.

Adding a session to an event

1. Open the event from your dashboard.
2. Select Add Session.
3. Enter the date, start time, and end time.
4. Select the booth type for this appearance.
5. Add the venue — search your saved venues or add a new one.
6. Save.

Repeat for each appearance under this event.

Editing a session

Open the session and select Edit. You can update any field up until the session is active. Once your crew has started progressing through the crew timeline, some fields lock to preserve the record.

A note on timing

Set your session start time to when your crew needs to arrive for load-in, not when the event starts for guests. The crew timeline runs off session time — if your call time is 5:00 p.m. for a 7:00 p.m. event, 5:00 p.m. is your session start time.