Creating Your First Event

Before you create anything, one distinction worth locking in — it'll make everything else in Bootheo make sense.

Events vs. Sessions

An event is the engagement — the wedding, the corporate party, the school dance. It maps to a contract.

A session is a physical appearance — a specific date, time, venue, and booth setup. One event can have multiple sessions. A two-night corporate conference is one event with two sessions. A wedding with a ceremony and a separate after-party is one event with two sessions.

Everything in Bootheo — staff assignments, the crew timeline, Live Ops, gear — lives at the session level. The event is just the container.

Creating an event

1. From the dashboard, go to Events → New Event.
2. Enter the event name and client name.
3. Save.

That's your event. Now add a session.

Adding a session

1. Open the event and select Add Session.
2. Enter the date, start time, and end time.
3. Add the venue.
4. Add day-of contacts — venue coordinator, client contact, anyone your crew might need to reach.
5. Save.

Assigning staff

1. Inside the session, scroll to the Staffing section.
2. Select a team member from the Assign staff... dropdown.
3. Select their position.
4. Select + Assign.

They'll receive a notification and must accept or decline. Their status shows as Confirmed once accepted.

Your first event is ready. On event day, everything runs through Live Ops.