Inviting Your First Staff Member
Updated 21 Jun 20261 min read
Bootheo is built around your crew. The sooner your staff are in the platform, the sooner you get the scheduling, coordination, and reputation data that makes it useful.
How invites work
You send an invite by email. Your staff member receives it, creates an account, and lands inside your organization automatically. No codes, no manual approval step.
Sending an invite
- From the dashboard, go to Team, then select + Invite Member or click Invite on any open seat card.
- Enter their email address.
- Select their role — Admin or Staff.
- Send the invite.
Choosing the right role
| Role | What they can do |
|---|---|
| Owner | Full access. Manages billing, org settings, staff, and all event data. Auto-assigned to the account creator — cannot be invited or transferred. |
| Admin | Can create and manage events, assign staff, and access Live Ops. Cannot access billing. |
| Staff | Can view their assigned events and progress through the crew timeline. Cannot manage other staff or events. |
When in doubt, start team members at the Staff role. You can change it anytime.
What your staff member sees
They'll receive an email from invites@bootheo.com. It contains a link that walks them through account creation and drops them directly into your organization. The whole process takes under two minutes on their end.
Confirming they're in
Once they've accepted, they'll appear under Team with an active status. From there you can assign them to sessions.
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